April 19

PERC Board Meeting Apr. 19, 2012

Present: Pamela, Kristin, Diana, Margaret, Catherine (Guest), Keith (Recorder).

PERC Structure: We will move towards identifying the PERC structure in a visual way. Kristin will start working on it. She will replace or update the wiki. Diana will explore what is the most strategic way to utilize Tek Soup, to get software at reduced cost.

Minutes of March 1 and March 22 approved. (Pamela moved, Kristin seconded)

Finance Report: 
 * Bookkeeper is authorized to report to PERC Coordinator, rather than take instructions from Board Moved by Kristin, Seconded by Pamela, approved.


 * Expenditures up to $500 can be approved by Treasurer, rather than entire board. Expenses above $500 must be approved by Board. Moved by Pamela, seconded by Kristin; approved.


 * We ended the fiscal year (Mar. 31) with a surplus of $3,283.


 * Waiting to hear if we will get support from Canada Summer Jobs to hire a student.


 * 2012/13 budget is substantially larger ( by approx. $20,000) than 2011/2012. Most of the increase items are provisional on securing funding (e.g. for student employment etc.)


 * 2012 budget approved as a working budget to be presented at AGM. (Kristin moved, Pamela seconded)

PERC FINANCE COMMITTEE Structure and Guidelines

Open Source Software:
 * Discussion�we will use open source wherever possible, rather than buy a new vesion, e.g. of Wiki. We will not pressure staff or volunteers to switch to open source office software etc.

Annual Meeting:
 * Pamela will speak with Lothar re his continuance on Board.


 * Pamela is willing to remain as Chair for time being, but she is moving out of town before the end of her term, so a replacement Chair will be needed. Kristin is willing to continue as Treasurer.  Several  new people have indicated interest in joining the Board.  Pamela will make contact with each of them.


 * Board will meet again May 3, 7 PM, to review the visioning process in preparation for the AGM. Prospective Board members and volunteers will be invited to attend.


 * Board members will bring refreshments to AGM.

Program Update:
 * E-library has been completed. Soon to be released.


 * Green Pages program is underway. Currently recruiting sponsors.


 * Katimavik student is helping 2 days per week and may increase. Katimavik will be closed down in June.


 * Met with Ecology Ottawa to discuss partnership arrangement.

Discussed of our role as a charitable agency and what risks we may face if we cross boundaries of advocacy.

Adjourned.