GenAdmin/AccessPrivileges

Adding a New Volunteer
Link: http://www.perc.ca/

Procedure:
 * Go to Volunteer’s Login
 * Go to Access Maintenance and select "Browse the Users list"
 * Select 'New User' (see bottom of page)
 * Add user by:
 * fill in user ID. Userid = first name + last name inital as one string, use lowercase only
 * fill in Given name, Family name and email address
 * Go to 'is a member of committees'and highlight applicable committee(s)
 * click 'add user '


 * Notify the New Volunteer of hers/his UserID and that a password must be created at first login (see 'Notify Volunteer')

note: For the avarage user the access is "public"

Adding a New User to DotProject
Link: http://www.perc.ca/dotproject/

Procedure: - Login Name (= volunteers UserID) - First name, Family name in the second field - email address
 * Go to 'User Admin' in top menu
 * Go to 'add user'
 * Fill in the fields:
 * select the applicable Committee
 * assign a password, repeat at password2 (as a convention password = Login name for first login, volunteer must change this immediately)
 * submit
 * Go back to user list
 * Select 'Inactive users'
 * Select the lock icon (left of volunteer's name)
 * On 'Add-edit permissions' change Level to 'read-write'
 * Click 'add'
 * Go back to user list and check that vol is now in the list of 'Active users'


 * Notify the New User of hers/his Login name at DotProject and that the assigned password must be changed immediately after first login (see 'Notify Volunteer')

Register a New Volunteer at phpBBS (Forums)
Link: http://www.perc.ca/phpBB2/

Procedure:


 * Go to phpBB2 but DO NOT log in!
 * Click ‘register’ (upper right)
 * Click ‘I agree to these terms and am over or exactly 13 years of age'
 * Fill in ‘username’ ‘email-address’ and ‘password’ as before (in New Volunteers User List)
 * Submit
 * Log in with your own username
 * Click ‘go to Administration Panel’ (bottom centre)
 * Go to User Admin and click ‘management’
 * Select the user by filling in username
 * Go to ‘Special admin-only fields’ and change ‘user is active’ into ‘Yes’
 * Submit


 * Notify the New User of hers/his Login name at phpBB2 and that the assigned password must be changed immediately after first login (see 'Notify Volunteer')

Usergroups
(Adding the member to his group in Forum)


 * Log in phpBB2
 * Go to 'usergroups' (top right)
 * Select the applicable group/committee for non-member and click 'view information'
 * Go to 'add member' (bottom) and fill in username (or select user using 'find username first')

Notify Volunteer
Notify the volunteer she/he has been added to the 3 services by providing them with the following information:
 * the URLs to the services
 * their password(s)
 * procedure how to change their password(s)
 * inform them that passwords should be changed ASAP
 * mention any help/tutorials that may exist and where (urls) to find them

The following text was created to notify the volunteer by e-mail. Keep this text up-to-date by checking the urls/websites and adjust if necessary.

Hello [name] Welcome to PERC! To make your volunteer work possible we have created a personal User ID so you are able to access PERC’s programs.

It is important that you change the assigned passwords immediately after your first login. You may change your password to whatever you like, as many times as you like - as long as you can remember what it is.

Please go to: http://www.perc.ca/ Click on Volunteer Login Your UserID is == [userid] === Your password for the first login is [userid] To change the password you go to ‘Change your password’

PERC uses DotProject as a tool to record the committee's current activities and future plans. This way PERC members can work effectively together on projects even when they cannot meet regularly.

Please go to: http://www.perc.ca/dotproject/ Login by username [username] Your password for the first login is [userid] To change the password after first login you click ‘User Admin’ Look for your username, click your name and you will find ‘change password’ (top right). Should you wish, you may also complete your personal information.

The discussion area for PERC volunteers is an easy way to communicate with the other members, exchange information, ask your questions etc.

Please go to http://www.perc.ca/phpBB2/ Click ‘login’ Your username is [username] Your assigned password for first login is [username] Next click ‘profile’. In the section ‘Registration Information’ you can change your password.

Note: If the links do not work, copy and paste the link address to your browser.

The following links may be useful to you and your volunteers work at PERC.

http://www.perc.ca/vols/pvn/01-08-03/dotproject2.html DotProject: An invaluable tool (a DotProject tutorial will be available in the near future)

http://www.dotproject.net/demo/ To practise with Dotproject (sign in as "admin" - password "admin")

http://perc.ca/vols/pvn/08-24-04/mediawiki.html Mediawiki: Here to Make Life Easier

http://www.perc.ca/test/mediawiki/index.php/Main_Page To Try out media Wiki

http://www.perc.ca/vols/pvn/11-13-02/wiki.html Wiki World

http://perc.ca/vols-only/wiki/index.php/WikiTutorial Wiki Tutorial

http://www.perc.ca/wiki/index.php/OrgChart Field Guide to PERC Volunteers (Org Chart)

Please feel free to contact me with any questions you may have. Regards, [name]