Benjapon

dotProject Implementation Task Plan
LST / Amber

1. contact Amber (by e-mail or phone) and explain about the project &bull; Committees are more effective in their work through using dotProject. &bull; Tasks are documented such that they may be performed by someone who just reads the documention.
 * project goals and objectives

2. set up a meeting for dotProject instruction &bull; Introduction to dotproject (5 minutes) What is it used for and why should we use it?
 * What happens at the meeting?
 * What happens at the meeting?
 * dotProject is a project management software. It is used to document projects and delegate tasks to volunteers. It is very useful if we are using it appropriately, especially in a workplace environment like PERC, where most volunteers do not get to meet in person. By using dotProject, tasks are documented such that they can be performed by someone who just reads the documention.

&bull; Tutorial section (60 minutes) How to use dotproject
 * Overview (5 minutes)
 * Hierarchy, C'ttee to Task (10 minutes)
 * Creating a task (25 minutes)
 * Updating a task (20 minutes)

&bull; How to go to dotproject webpage
 * Teaching goals (what do they know?)
 * Go to PERC's homepage (http://www.perc.ca/) and click on the link "Projects"
 * The link will bring you to dotProject login page. You need to have a username in order to login. Please ask the Coordinator to create a username for you.

&bull; how to create a new project
 * After you login, click on "new project" on the top right of the page.


 * Now you are on a new project page, the following information should be identified for the project:


 * Project name


 * Project owner (Who is responsible for the project?)


 * Committee (Which committee does the project belong to?)


 * Start date


 * Target finish date (Actual finish date will be dynamically calculated by the software once all tasks have been documented and updated by the user)


 * Target budget


 * Project type (Administrative or Operative)


 * Status (In planning, In progress, Complete, etc.)


 * Description (Project description should be concise but contain enough information for others to understand and be able to perform the task)


 * Click on "Submit" to create the project


 * Your project will now appear on the main "Projects" page, with all other projects.

&bull; how to add tasks to the project
 * Click on the name of your project, it will take you to "View project" page where you can see all the project information.


 * Click on "new task" on the top right of the page, it will bring you to "Add task" page. You should enter the following information:


 * Task name


 * Under the "Details" tab, enter Task Owner, Task Type, Web Address (that you might want to refer to), Task Parent (if there is any), Target Budget and Description (again, the description should be concise but contain enough information for others to understand and be able to perform the task)


 * Under the "Dates" tab, enter Start Date (and time), Finish Date (and time) and Expected Duration (that is needed to complete the task)


 * Under the "Dependencies" tab, identify if the task is dependent on any other task


 * Under the "Human Resources" tab, click on the name(s) of volunteer(s) that the task will be assigned to. You can select the percentage of the task for each name.


 * Click on "Save" to save the task that you have created.

&bull; What you can do on the "View Project" page:
 * edit the project by clicking on "edit this project"


 * check and edit the tasks that you have created


 * add new tasks, new events, new files


 * check out the gant chart created by the software by clicking on "Gant Chart" tab


 * document task by clicking on "Log" in front of the task name


 * view and update task logs by clicking on "Task Logs" tab

3. After the instruction, ask for feedback and recommendations for improvement
 * Evaluation (Evaluation form?)
 * feedback (Is it easy to understand?, Would it be useful for their work?, Will they use it?, Is there any recommendation to improve the instruction?)
 * testing (Ask them to create their own projects?)
 * assessment of the teaching (Did they enjoy it?)
 * assessment of the learning (Did they learn something?)
 * assessment of the Lesson (Are they using it?)
 * assessment of the Lesson (Are they using it?)

4. consult with Mike and make necessary changes