FRCMem/Thank-you's

General Rule
The general rule to keep in mind for sending thank-you's to donors is the following:


 * Donors who give a larger donation should be sent a prompt (ideally the first week of the month following the month their donation was entered in membership records) and more personalized thank-you in the form of a hand-written card.


 * All donors receive a thank-you tailored to the type and amount of donation (usually a form letter with some added hand-written script) which is mailed later (towards the end of the month following the month their donation was entered in membership records) with the official tax receipt issued by the PERC treasurer once he/she has completed the necessary banking.

A donation $50 and over is considered a larger donation. This rule applies to all new, renewing, and general donations; that is, all donations other than those resulting from specific PERC membership campaigns. (For example, all "Donate-a-Day" donors receive a hand-written card).

You may not be doing all the thank-you cards and letters yourself, and the exact amount donated by a member is considered confidential information. Therefore coupons aren't used as a reference for thank-you's. Rather, we generate lists of larger and smaller donors for each type of donation.

The Exception: Donate-a-Day Thank-you's
Not a Bad Dream

Note:You might not want to leave these letters for volunteers helping out as it gets a little confusing!
 * Donate-a-Day donors get a Donate-a-Day thank-you letter and all Donate-a-Day donors get a Donate-a-Day thank-you card. They are renewed only if their membership will expire within 3 months or if they write on the Donate-a-Day coupon that they want their membership renewed.
 * If they specifically ask that their membership be renewed, don't send them both renewal and Donate-a-Day thank-you's. Send them Donate-a-Day thank-you's and acknowledge their request by simply adding extra script to their Donate-a-Day form letter like "Thank you very much.  Your membership has been renewed as requested".


 * Large renewals get renewal thank-you's unless they specifically indicate on the renewal coupon that it is a donation for the Donate-a-Day campaign.
 * In that case, enter their donation as a Donate-a-Day and send them Donate-a-Day thank-you's but acknowledge their renewal by simply adding extra script to their Donate-a-Day form letter like "Thank you for your generous donation. Your membership has been renewed".