Approved Minutes of the September 20th Board Meeting

'''Board of Directors Meeting Minutes September 20th, 2007'''

The meeting was called to order at 20:30. Kristin Miller chaired the meeting and Kristina Inrig took minutes.

1. Assign Time-Keeper: Steve

2. Adoption of Agenda: Motion to adopt agenda as amended moved by Kristina, seconded by Randal. Carried.

3. Approval of August 9th Minutes: -Changed �if� to �of� under Harassment Policy 8i; changed �requested� to �wondered� under Financial Report 9i, and; changed �TD FOE� to �TD FEF� under PEN Report 10ii -Motion to approve August 9th minutes as amended moved by Kristina, seconded by Kristin. Carried.

4.  Business arising from Minutes

i) Update on TD FEF: no news

ii) Discussion on next steps if grant is not received: Kristin requests we wait until the next meeting to discuss this. Margaret noted that for the next issue of PEN, we must know by Oct. 4th if the budget allows for another issue.  To discuss after Financial Report.

iii) PERC Policies and Bylaws update to Wiki: Kristina to meet with Mike.

iv) Harassment Policy:

-Under Formal Procedure, add the following sentence at the end of 1. Report the Behaviour; If no written record is provided, the Board will designate a member of the Executive to ensure that an appropriate record is kept and all policies and procedures are followed. The designated member should not have any involvement in the case.

- Under Formal Procedure, change the words �will be applied� at the end of the second-last paragraph of 2. Await the Results of the Investigation to �would be considered�

-Under Disciplinary Action, change the sentence to: If it has been determined that the respondent has committed an act or acts constituting harassment, appropriate action will be taken by the board. This could include, as warranted, dismissal from PERC and/or legal action.

-Motion to approve the PERC Harassment Policy as amended moved by, Randal, seconded by Steve. Carried.

5.   Financial Report

i) Report: Steve presented the Cash Flow document and provided a financial update. Donate-a-day was moved up and cheques are coming in.  The CFO grant was not submitted; perhaps in February.

ii) Return to TD-FEF Discussion: Discussion was held as to whether or not we should produce the Insider if there is no grant. Motion for the next issue of PEN to have a theme of Climate Change if grant comes in or as an open issue if not. Moved by Mike, seconded by Kristin.  Carried.

iii) Grant/Fund option discussion: Discussion was held as to how we move forward with such limited funds and ongoing financial concerns. Motion to hold a meeting with committee chairs to discuss fundraising after the board has held an initial meeting to review past fundraising plan.  Moved by Margaret, seconded by Kristina.  Carried.

-ACTION: Board to review AGM Minutes from 2005 before Board fundraising discussion.

6. Meeting adjourned at 22:20. Other agenda items skipped.