BoD/AgatheToDo


 * post document and questions
 * arrange meeting Mike/Steve/Joe/Agathe
 * research BoD Development
 * become familiar with BoD physical files, e-files


 * Goals
 * get Board able to meet the standards as described at: http://www.perc.ca/vols-only/wiki/index.php/Board%20Orientation
 * create/map out proper board orientation
 * get Board stable with respect to capacity (=numbers*hours*skils/knowledge*experience)
 * improve BoD Dev Capacity
 * contact James G about doing on-line postings

Aug. 31 Board of Directors Development

OBJECTIVE(S)**get Board able to meet the standards as described at: http://www.perc.ca/vols-only/wiki/index.php/Board%20Orientation

ORGANIZATION A) HistoryWe were originally formed in 1982 as the Peace Resource Centre, by Charlotte McEwen and a small group of volunteers. The centre was supported by 50 local peace and disarmament groups, and served partly as a clearinghouse for the information provided by these many groups. A calendar of events was started on a wall in the hallway, but soon progressed to a typewritten format with a circulation of 1000 copies. The centre itself closed in 1987 and 1988, although the centres' Peace Calendar continued to be published. The Centre was re-opened in 1989 as the Peace and Environment Resource Centre. The Peace Calendar has grown through the years into todays' Peace and Environment News, with circulation that has increased steadily, and at 5500 copies per issue is still growing!

B) Perc<s mission Educate the public about peace, environment and social justice issues; empower people to get involved in these issues, and support local groups who are involved.

C) Values

D) Priorities for the next year? the next 3 years?

E) Structure at Perc<s WHO ARE THE COMMITTEE CHAIRS? Administration    Ensure smooth functioning of records, finances, office staffing, and        all those nitty-gritty details that every organization depends on.

Editorial Responsible for the contents of the Peace and Environment News. Combines writing, editing, graphics, layout and other skills to produce ten issues per year.

Fundraising Raises the money that allows everything else to happen. Through grants, memberships, advertising and special events, these people make it possible.

Library Maintains, improves and expands the PERC's information resources, which include books, magazines, newsletters, videos, and computer data bases like the groups list.

Outreach All of PERC's other education activities on peace and environment issues. Workshops, talks, and production of manuals are just a few of these.

PEN support Primarily responsible for distribution of the newspaper, by mail to PERC members, and by dropping it off at various locations where it is available free to the general public.

Participation Recruits, trains, and places volunteers. Conducts evaluation of volunteers and committees, and holds occasional social events.

Organization chart 6 Board members 1 coordinator Vary depending on the time of the year ?? volunteers (how many in each committee) The core committees are made up of volunteers, and each has a specific responsibility that is necessary for the PERC to be able to function as an organization. Each committee has a chairperson and a liaison from the board of directors, in order to coordinate committee activities within the PERC as a whole.

Outside Context Challenges faced by many charities in Canada today, including cutbacks in    available government grants (DON<T ASK FOR ANY???), a decrease in the amount of time that volunteers stay with organizations (IT<S A PLUS HERE    NON?) and consequent burn-out of those remaining (DOES IT HAPPEN     HERE?). "Donor fatigue" is a real problem for everyone (WHAT DO YOU    MEAN??). Increasingly frequent disasters such as the Asian Tsunami, floods in Haiti and the refugee crisis due to the war in Sudan's Darfur province all make claims on the limited financial resources of potential donors (THE    IMPACT ON PERC IS THEREFORE FINANCIAL?). There are also many local charities such the Food Bank and United Way which have a justifiable claim on our hearts and dollars.

Financial Aspect

organizational models that depended on funding from corporations or government (whether directly from the federal or provincial government or indirectly via a foundation) would also inevitably lead to a radically different PERC. The end result would be an organization more or less shorn of its grassroots base, with fewer volunteers and activities and a narrower mandate. WHY? ANY NEW DEVELOPMENT ABOUT THIS MAY 12TH MEETING?

Board Members 4 men and 2 women Joe Pachello Steve Gurman jk jk  jk  jk

Requirements 12 hours / month

MY UNDERSTANDING OF THE SITUATION CONTEXTUAL ELEMENTS In order to improve the organizational performance what need to be done?

Who are involved in this situation? Would you have someone among volunteers that could be or become board member? Leaders? Why is this situation happening? How many people in the board? How long have they been involved? What are their responsibilities? What are their roles? How often do they meet? What are their motivations to be member of the board? What are their interests? What is the mandate of the board? What are the objectives?

METHODOLOGY How can this be achieved? Recruiting? Training? Roles and responsibilities?

LIMITS

What will not be solved by this project? What are the resources that won’t be available? What are the success factors? What is working for the project? What is working against the project?