Draft Minutes of the July 5, 2007 Board Meeting

Peace and Environment Resource Centre Board of Directors Meeting July 5th, 2007

Minutes

The meeting was called to order at 7:46pm. Steve Gurman chaired the meeting and Kristina Inrig took minutes.

Present: Steve Gurman, Kristina Inrig, Mike Kaulbars, Randal Marlin

1. Check-in

2. Assign Time-Keeper: Mike

3. Adoption of Agenda: Motion to adopt agenda moved by Randal, seconded by Kristina. Carried.

4. Approval of June 7th Minutes: Motion to approve June 7th minutes moved by Kristina, seconded by Randal. Carried.

5. Business arising from Minutes:

i) Status of members meeting: The current meeting is not a members meeting, but should have been. Given we haven�t met our requirements, the question is what our status is and what the next steps should be.   The status is that we should have the meeting as soon as possible and as a consequence to not having held the meeting, we should notify the membership that this has happened at the next meeting.  The meeting should be held on Thursday, September 20th and a mailing needs to be sent to the membership.  This can be done with the letter requesting donations. ACTION: Kristin and Mike to draft letter.

ii) Proposed PERC anti-harrassment policy: deferred to next meeting

iii) Board Retreat: deferred to next meeting

iv) Update on search for new board members: Mike has sent an e-mail to Rob Campbell, but no response has been heard yet.  Lorraine is no longer interested in the board.  ACTION: Mike to follow-up with Rob Campbell.  The sub-committee will complete poster and ads as well as work on orientation process.  Poster should be included in mailing.  Randal will approach some friends about board.

v) Update on grant submission to TD-FOE: Grant was submitted, but hasn�t been considered yet. Discussion as to whether or not we should approach them. ACTION: Mike to verify with Margaret as to what communication has been had to date and determine if they should be contacted again.

6. Reports

i) Financial Report: Steve presented the Profit & Loss and Cash Flow reports. He noted that the Cash Flow report projects a large donation that we hope will be made in July. We also anticipate $950 from United Way.  A discussion was held as to whether or not St. Giles could be approached for further support, but they seem to be struggling at this time.  Further discussions may be needed if the large donation is not received in July. ACTION: Mike to work on priority grant areas that could be considered such as Athena project.  Randal to speak to Barb McGinness at Community Foundation of Ottawa about the possibility for a fall grant.  PERC needs to consider how to increase Fundraising Committee. Motion to accept the report moved by Randal, seconded by    Kristina.  Carried.

ii) PEN Editor Report: Margaret provided a report by e-mail.  A question was raised about what process is being taken with the Questionnaire for PEN.  So far there is no process because the board needs to review the information from the questionnaire and decide if a process needs to be developed or not in order to follow-up on this matter.

iii) Committees: Leadership positions are a main priority area. There is a lot of excitement about the carbon footprint.  Work is being done on the PVN.  Virtual Volunteering is proceeding. Creatives will get involved in a carbon website. Special events wil focus on the square dance and Hearts & Minds.

iv) Coordinator: Mike is going away during the last week of August.

Date of Next Board Meeting: August 9th, 2007 at 7:30pm.

Check-out.

Meeting adjourned at 10:02pm.