Draft Minutes of the April 13th, 2006 BoD Meeting

== Minutes

PERC Board Meeting, Thursday April 13, 2006 @ 7:30 PM ==

Present: Joe, Randal, Jason, Mike, Steve

Regrets: Margaret

Minutes: By Steve

1. Check in

2. Adoption of Agenda

Motion to adopt the Minutes: Randal. Seconded: Joe. Carried

3. Approval of Minutes of March 23, 2006 Board Meeting

Amendment to part of Financial Report: The Minutes should read: Joe noted that TD Friends of the Environment has already paid PERC $3240 in February 2006 (not $240).

Motion to approve the Minutes, as amended: Steve. Seconded: Randal. Carried

4. Business arising from Minutes

Progress of PERC fundraising/membership recruitment challenge: Report by Mike:


 * The combined total of special pledge donations and membership pledges is in the order of $7,300 to date.


 * Not everyone reads the PVN, where the membership challenge was publicized, so some volunteers still don’t know about it.


 * What we have raised so far is about 73% of what we need – i.e. this will take us about ¾ of the way through the year, from a financial perspective.


 * Connie Berry has not yet finished making all her calls to potential big donors.


 * Email problems in the PERC office over the past 2 weeks have had a negative impact on the campaign.


 * While the amount raised so far is below our needs Mike noted how touched he was by the generosity and support of so many people and suggested that thinking about closing the PERC or cutting back our activities, would be difficult, given the level of support that we have received. He recommended that the Board take this into account in making it decision on what to do next.

After discussion, the Board accepted Mike’s recommendation to maintain PERC operations at their current level.

Steve moved a motion to accept the current level of pledges as adequate and that PERC continue to maintain its operations at their current level.

Seconded: Randal. Carried.

- Staffing Issue  Confidential Update

5. Preparation for next week's AGM

The Board discussed the logistics for the April 20 AGM. Steve and Joe have to stand for re-election. The 2 other Board members are midway through their terms.

6. Reports

i. Financial: Joe tabled financial reports for the past year including comparisons with 2004-05 and projections for  2006-07.

There were some questions about the layout of the Profit and Loss Statement headings. In order to help with the presentation at the AGM, Joe will present significant figures using flip charts.

Joe noted that the cash flow statement for this year showed PEN expenses for 8 issues since we have carried over the costs of one issue from last year into this fiscal year.

The Financial Report was accepted as presented.

'''ii. PEN Editor:''' As Margaret was not present, there was no PEN report.

'''iii. Committees:'''

Joe had some questions about the objectives of the committee working on the PERC Business Plan. Mike noted that this will be an important exercise for the PERC.

PVN: The PVN has a new look and a new Editor – Denise

Library Committee: Doing well.

IT Admin: Lothar is assisting with lots of equipment upgrades.

Membership: Still no committee.

Special Events: Liz and the committee are working on lots of things.

Pen Support: Still no real committee.

Communications: Also suffering from lack of chair.

'''iv. Coordinator'''

Mike mentioned how heartened he has been by the support for PERC from its past and present members.

7. New Business:

No New Business.

Jason reported that he will be based at Petawawa from May 1st to 25 August and may have trouble attending the next few Board meetings, but he will try his best. He is also involved in many other PERC support activities at the moment – from selling organic chocolates to “tabling” for PERC at various events.

8. Date of next Meeting

The next Board meeting will be held on May 18, 2006.

9. Check out

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