FRCMem/Minutes18Mar2004

FRCM/Minutes18Mar2004
Present: Chris, Connie (Minutes), Mike (Facilitate)


 * Check In

Agenda


 * YKoP Review
 * Rounds
 * PIE
 * Reports

Break


 * Retracking
 * Next meeting

Check Out

YKoP Review

Rounds
 * Chris:
 * Satisfied overall?not unhappy with results. Still, eye-opener:  YKoP campaign not clear to vols despite efforts
 * PERCshop: without them YKoP would have been a flop
 * Matching fund good idea, but where sooner?


 * Connie:
 * Board was on board
 * Results largely attributable to a few c?ttees who did really well. Otherwise, a smattering.


 * Mike:
 * Missed target. 25% of goal.  Still, broader participation than historically (then clarification on #?s:  18 vols--so participation not much broader)
 * Board made very real effort
 * Foundational stuff: e.g. tracking, Team Captain instructions
 * Lessons learned: how to approach in future (e.g. Mngt. Meet:  every c?ttee should have given YKoP report).

PIE


 * Preserve
 * Team Captain structure
 * Mngt. C?ttee recruiting T.C.?s
 * Tracking system?forms
 * PVN?reporting
 * YKoP acronym


 * Improve
 * Getting all chairs informed
 * Personal reporting (implies responsibility)
 * CD/Vid
 * Matching $$--more time to secure
 * More training (e.g. Board)
 * More time to recruit Team Captains
 * Marginal volunteers
 * Community pressure (reporting)
 * BBS forum
 * Square Dance finale
 * Feedback (i.e. hurrah!)


 * Eliminate
 * Marginal vols?

Reports
 * Records
 * Was very busy: D-a-Day & IM?s (& Mac). Now more time to work on moving memb. records to IBM.
 * IM donations good idea & good being seen in PEN


 * Coordinator
 * Budget discussed at Mngt. Meet.
 * Budget Projections for Membership C?ttee: Repeat YKoP & do as well or better
 * No Miss You, yet.
 * Track moved to IBM
 * YKoP & IM memberships: renewals in future
 * Future reporting: Membership #?s reported to vols through PVN

Retracking


 * Regular meetings? Mike?s curling analogy.
 * Plan & coordinate what?s going to happen
 * Through regular meetings:
 * Sustain & expand
 * Planned giving
 * Six month plan
 * Teach-ins: expanding skills & abilities
 * Teach-ins for charity status purposes

Next Meeting


 * April 29, 2004. 7:00
 * Agenda: Six month plan.