January 21, 2005

__Roles__:

Time keeper: Kevin Minutes: Jody and Kevin

__Admin__

Add garage sale to agenda before Music Benefit

__Review previous tasks__


 * Ad done (MB)
 * MB poster/tickets (to do)
 * Update wiki (not done)
 * Update doproject (MB)
 * Weeklies / dailies (to be done)
 * Talk to Margaret, heater, Indri

__TRF__: talk to IT people about changing link on website for Hearts and Minds (Kevin)

Mike’s Announcement


 * Bread and Puppet (Joe’s baby)
 * Overlap with Hearts and Minds
 * Vice versa community and publicity
 * Functioning communication committee
 * ASAP
 * Kristin Chair of Communications
 * Working with Bread and Puppet / Hearts and Minds

Concerns: Procrastination for Kristin To Help: reminders / lists / roles / coordination

Need for a postering group Mike and Kristin meeting on Sunday 8:30 PM Garage sale:
 * Ad in March/April Pen and insert (deadline Feb 15, 2005)
 * Slips left from last year

__TRF__: Kristin talks to Drew about poster on dot project calendar

Music Benefit:


 * Saturday, March 5, 2005
 * Irene’s
 * $25 fee
 * They want to keep their own door person
 * Will provide 2 beers per band member
 * Irene’s capacity = 125 people (therefore, no door list)
 * Standard 45 minute sets
 * __TRF__: Check out advanced ticket sales @ Irene’s (Liz)
 * __TRF__: Check out policy for closing time (Liz)
 * Decided on 4 bands
 * Drew is back on board:
 * Send info to Kristin
 * Who will send info to Drew
 * __TRF__: responsibility for printing (enviro printers) cut, doublesided, printed:
 * Communications drops off
 * Special events picks up

__TRF__: wiki info pate (Kevin) Webpage:
 * __TRF__: PVN @ 4 weeks (Liz)
 * __TRF__: All vols (Liz)

Postering – next meeting

__Hearts and Minds__

To Do:
 * __TRF__: Invitation list by Jan. 28, 2005 (everybody)
 * Evening itinerary – questions for them (Jody)
 * Menu
 * Solicitations list
 * Weeklies / dailies (Kristin)
 * Article = PSA 1-2 pages
 * Display
 * Storage
 * __TRF__: Ticket sign out sheet
 * Posters/ tickets (Drew)
 * __TRF__: Webpage (Kevin and Mike)

__TRF__: Connect into Social Planning Council (Kristin and Mike)

8 ½ x 11 and 11 x 17 printed copies (Kristin)

Contact person for TV/radio/newspaper (Jody)

Dinner
 * Core made by volunteers
 * Solicitation of business
 * Solicitation of volunteer

__TRF__: Think up menu and present to group (Liz and Kevin)

Silent auction = artists websites and setup on computer

__TRF__: Jody bring matting and bidsheet for next meeting Kenda: violin?

Radio: Heather, Indri, Margaret/ Gary Mike: Cable 22

__TRF__: media schedule from Kristin =next message

__TRF__: Next meeting on dot project (Jody

__Next Meeting: Feb. 4, 2005__